Administrative Assistant for College Affairs

at Bard College Berlin, A Liberal Arts University
Location Pankow, Germany
Date Posted 2. November 2017
Category Admin / Operations
Job Type Full-time
Street + Number Platanenstr. 24
City Berlin


Bard College Berlin, A Liberal Arts University, is now accepting applications for a full-time (40 hr/week) position as “Administrative Assistant for College Affairs.” The selected candidate will help ensure the smooth functioning of the institution by providing administrative support in a number of key areas. These range from general reception to human resources and administrative assistance to the University Leadership (Managing Director, Dean, Associate Dean).

Specific duties will include:

  • "Front office" tasks such as welcoming guests to the College, setting up meeting rooms, and responding to general phone calls and email inquiries
  • Event coordination
  • Scheduling, emailing and assistance with documents for the University Leadership
  • Organizing and servicing meetings, including producing agendas and taking minutes
  • Promoting job openings and assisting in selection processes; other clerical work related to human resources
  • Making travel arrangements
  • Maintaining and distributing office supplies
  • Receiving and sorting incoming and outgoing mail, including student mail
  • General office tasks

Required qualifications:

  • Good communication, customer service and relationship-building skills
  • Fluency in both English and German
  • BA degree
  • Teamworking skills
  • Organization and time management skills, attention to detail
  • Flexibility
  • Tact, discretion and diplomacy
  • Ability to be proactive use your own initiative to solve problems
  • Ability in or willingness to learn standard software and platforms
  • Valid German work permit
  • Interest in working with a highly international group of students, staff and guests to the college

To Apply:

To apply, please send a cover letter and CV to Applications will be considered as they are received. The ideal starting date for the position is December 1st, 2017, but a January start is also possible.

Bard College Berlin is an equal opportunity employer.